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Registration Fees

Early Bird registration
(Until June 21, 2024)
Regular registration
(From June 22, 2024 until August 18, 2024)
Academic delegate € 805,00
Academic delegate € 985,00
Student delegate* € 625,00
Student delegate* € 725,00
Industry delegate € 1.225,00
Industry delegate € 1.525,00
Accompanying persons: € 185.

Please note that accompanying persons can only participate in the social events, not in the scientific meeting.

*You are eligible for the student fee if you are a student (Bachelor, Master or PhD) within the academic year 2023-2024. A certificate of enrollment or a letter signed by your supervisor needs to be provided by e-mail ( to confirm your registration.

The registration fee includes:

  • access to all conference lectures
  • lunches and coffee breaks
  • social activities

Social Activities

  • Welcome reception on Tuesday September 3, 2024 (Faculty Club)
  • Guided walk & social event on Thursday September 5, 2024 (Museum M)
      • Guided walks (15:30 – 18:30): Upon registration, you can choose between 4 guided tours. All tours end at Museum M.
          • Taste the Best of Leuven: Discover Leuven’s highlights in a playful and interesting way with small and big stories while you can also enjoy some high-quality and typical Leuven tasters.
          • Leuven for Chocoholics: Leuven and chocolate,… what do the two have in common? Discover Leuven’s many creamy chocolate stories while tasting our national pride!
          • Follow the professor + visit University library: During this walk you will walk in the wake of a professor who will teach you about the university from the inside: he will describe his classes to you, gossip about colleagues and complain about students. After the walk, we will visit the University library and tower.
          • On the road with a beguine + visit city hall: A Leuven beguine takes you on a walk through the Great Beguinage of Leuven and describes her daily life in the 17th century. After the walk, we will visit the famous city hall
    • Social event: reception with appetizers and museum visit at M Museum (18:30 – 22:00)
  • Closing dinner on Friday September 6, 2024 (De Hoorn)

General Registration Info

To register, please complete our registration form. You can find our registration tool by clicking on the button above.

The registration form consists of several steps:

  1. General information: please include your personal information on this page;
  2. Promo code: this step is only relevant for invited speakers, organizers and sponsors. If you did not receive any code from the organization, you may click on ‘Next’;
  3. Select the corresponding fee;
  4. select which social activit(y)(ies) you want to attend;
  5. If you want to bring an accompanying person, please fill out his/her/x personal information
  6. Select the registration fee for the accompanying person and which social activity he/she/x wants to attend.
  7. Payment information: in this final step, you can indicate your preferred method of payment (credit card, bank transfer or invoice). If you require an invoice, please select ‘bank transfer’ in the final step of your online registration and contact . The invoice will be sent to you by email, including corresponding payment instructions. Please do not pay before receiving the invoice.

You will receive a first email with an automatic confirmation that the registration has been received. This e-mail will also contain all payment details. All payments should be made in advance in Euro (EUR, €) within 14 days after your registration.

After payment, you will receive a second email confirming that we have received your payment.

If you did not receive these emails, the emails may have gotten stuck in your spam filter, or either your registration or payment was unsuccessful. Should this happen, please contact 

  • All registration fees are VAT exempt based on article 44 § 2, 4° of the Belgian VAT directive.
  • Registration fees are to be paid in Euros (€) by bank transfer, credit card or invoice.
  • Please note the respective registration fees shall only be valid if registration is submitted and full payment is received by us by the respective deadline.
  • Your registration is effective upon the receipt of full payment of the registration fee by us, i.e. only those participants having fully paid their registration fees will be entitled to participate in the course.
  • The conference registration fee includes: (1) admission to the course, (2) the handouts that will be given to you electronically and (3) lunches and coffee breaks.

Important Invoicing Information

  • If you require an invoice, please select ‘bank transfer’ in the final step of your online registration and contact us at The invoice will be sent to you by email, including corresponding payment instructions. Please do not pay before receiving the invoice.
  • If you have already paid your registration by credit card or bank transfer, you will still be able to receive a proof of payment, indicating the amount, however, it will no longer be possible to receive an official invoice. Therefore if you require an invoice, please contact us first and wait with your payment until you receive our invoice!

Cancellation Policy

Unpaid reservations will be cancelled by the KU Leuven Conference Office 4 weeks after they have been made. The conference office must be notified in writing of cancellation of registration.

  • Until June 3, 2024: 90% of the registration fee will be refunded
  • From June 4, 2024 until August, 3 2024: 50% of the registration fee will be refunded
  • From August 4, 2024 onwards: no refunds will be made.
  • No refunds will be granted to non-attendees. 

All refund requests must be made by the attendee or credit card holder. Refund requests must include the name of the attendee, the bank account number used during your transaction and/or the transaction number.